The Solstice Saunter 2024 with Airedale Dodgers Running Club
Terms, Conditions and Disclaimer
Age Issues
Anyone less than 18 years of age must have their entry form signed by a parent/guardian and abide by the rules. It is each under 18 year old’s parent/guardian’s responsibility to ensure they or their children are suitability fit and healthy to take part in the event. Under 11’s must be within arm’s reach of a responsible adult at all times. Running whilst carrying a child of any age (whether in a front or back baby carrier/harness, in your arms, on your shoulders or piggyback) is not permitted during the event, as it poses a substantial safety risk. Walking whilst carrying a baby or child is permitted as long as their safety and welfare is not compromised.
Animals
Please note that we only allow one dog per runner/walker and that the welfare of that animal remains your responsibility throughout your run. Please keep your dog under firm control at all times, either on a short lead or a harness with a short lead, and take extreme care to avoid tripping other runners. Further information and advice about running with a dog can be found on the Cani Cross UK website. Runners with dogs should start at the rear of the field of runners.
Clothing and Footwear
Participants are reminded that this is an outdoor multi –terrain course and that it is participants own responsibility to wear footwear and clothing appropriate to the nature of the course and the weather on the day as parts of the course may be slippery.
Contact Details
Participants are personally responsible for updating the organisers with any new address and telephone details. All participants must provide emergency contact details. In the case of an emergency, the organisers may use the Emergency Contact details provided by you to contact your home or office.
Data Protection
Please be aware that by registering you authorise Sue Ryder to process your personal and sensitive data in accordance with the Data Protection Act 1998 for the purposes of this event. By ticking the terms and conditions box on our registration form you agree to Sue Ryder using your personal and sensitive data for the purposes outlined above.
Disclaimer
I hereby apply to participate in this event. I or my parent/ guardian accept and agree with the terms and conditions detailed above. I agree to participate in this event at my own risk. I agree to run with consideration for others. I agree that the conditions of my entry state that I will follow the instructions given.
Headphones
As the route is narrow and steep sided in places, headphones are not allowed.
Health and Fitness
The event has been designed as a low risk event for the averagely-fit person. All participants should satisfy themselves that they are in good health and physically able to participate in the Solstice Saunter. If in doubt, participants should consult a doctor prior to the event. In the entry process we ask if the participant has any health issues that we should know about. By providing this information you are consenting to us passing it to the first aiders employed at the Solstice Saunter where we deem it reasonably necessary to do. This information will only be used to assist in safeguarding the welfare of participants.
Liability
The Solstice Saunter is operated by Sue Ryder, and all participants take part at their own risk. Neither Sue Ryder nor its sponsors accept responsibility for any loss, injury or damage suffered by any participant personally or to their property as a result of taking part in the Solstice Saunter in the absence of negligence or breach of statutory duty on the part of either Sue Ryder or its co organisers or sponsors. Personal accident and public liability insurance cover is advised to cover any loss, damage or injury you may sustain yourself or to your personal property or cause to a third party or their property. Your signature on the entry form or your clicking on the box in the on line entry conforms your acceptance of these conditions of entry. If during the event you are involved in an incident with a third party please ensure that you pass on all your details - it is not the responsibility of the event organisers.
Photography
Participants and supporters are welcome to take pictures on the day but please ensure that where the pictures captures images of children only one’s own family members are included. Sue Ryder and our co-organisers will endeavour not to use any photographs, images or likenesses of children aged 16 or under.
Publicity
By participating, participants agree to take part in pre and post-race publicity which may include interviews, photography and/or filming for Sue Ryder internal communications, local and/or national media.
Race Number
Please do not swap or pass on your race number – we will not know who to contact in an emergency if you do. Any runners doing so will be disqualified. Make sure you write your name, emergency contact details and any medical information – including medication you may be taking – on the back of the number. If you have any conditions we need to be aware of, please mark a red cross clearly on the front top right hand corner of your race number.
Race Start
The organisers reserve the right to make a change to the advertised start time and to stagger the start with intervals between groups at the start where necessary. Please note that, in the event of staggering, this will not affect the participants race time as the organisers intend to use a chip timing system this year which will record their time from when they cross over the start and finish line.
Refunds
The entry fee for the Solstice Saunter is non-transferable and non-refundable. If the event has to be cancelled due to reasons beyond our control such as Covid-19 restrictions, we will endeavour to reschedule the event to a later date for which entries will be valid.
Registration
Every participant must fill in their own registration form unless:
- The person completing the form is doing so as the parent or guardian of a participant aged under 18 in which case the parent or guardian must inform the participant that they have signed the terms and conditions on their behalf and that their participation in the event will be governed by these terms.
- The person completing the form is doing so as the leader of a corporate team. It is the duty of the corporate team leader to notify the other team members of these terms and conditions and that the leader has signed them on behalf of the own team. The team leader must further ensure that all team members agree and accept that their participation in the event is governed by these terms and conditions. Any team member who does not so accept these terms should be withdrawn from the event.
- The person completing the form has or reasonably believes that they have the participant’s consent to their doing so on the participant’s behalf. The person completing the form must make the participant aware of these terms and conditions in good time before the event. In the event that the participant does not agree to be bound by these terms and conditions they should withdraw from the event. Participation in the event shall be deemed to be acceptance of these terms and conditions by the participant.
Retirement
Any participant who drops after crossing the start line must report to a marshal. This will avoid any unnecessary search.
Risks
Sue Ryder has a comprehensive risk assessment process for each event which aims to minimise or eliminate the risk to everyone taking part. However, by taking part in this event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
Route
Due to unexpected health and safety reasons on the day, the Summer Solstice Saunter may have to be reduced or altered to accommodate unexpected complications (for example, flooding).
Smoking and Alcohol
Sue Ryder asks that participants and supporters do not smoke during the event. For health and safety reasons, participants may not consume alcohol prior to or during the event.
Sponsorship
The Solstice Saunter is an exclusive Sue Ryder fundraising event. Sponsorship monies raised may not be given to or shared with any other organisation. Participants are advised that they have a legal responsibility to ensure that all sponsorship monies and donations received for the Solstice Saunter are paid to Sue Ryder within a reasonable time.
Wheelchairs and Toys
This is a foot race and, regrettably, due to the terrain, wheeled transport such as wheelchairs/ buggies/pushchairs are not allowed. Scooters/skateboards/roller skates are also forbidden.
